Privacy Policy
Last updated: 9 October 2026
1. Introduction
TRACER (Transparent Reporting and Accountability for Carbon and Non-CO₂ Emissions with Real-time Data Streams and Advanced Modelling) is a research and innovation project funded by the European Union under Horizon Europe, Grant Agreement No. 101289120.
This Privacy Policy explains how personal data is collected, used, stored and protected when visitors access the TRACER website (www.tracer-mrv.eu), contact the project or subscribe to its newsletter.
TRACER is committed to protecting personal data and respecting the privacy rights of website visitors in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and other applicable data protection legislation.
2. Data Controller and Contact Information
The TRACER website is managed as part of the project's dissemination, exploitation and communication activities.
Data Controller: SUBLIME HUB IKE (SublimeHub), Greece
Contact email: info@tracer-mrv.eu
Website: https://www.tracer-mrv.eu
For questions about this Privacy Policy or the processing of personal data through the website, please contact us using the email address above.
3. Personal Data We Collect
Depending on how visitors interact with the website, we may collect the following information.
Website Usage Data
When visitors access the website, certain technical information may be collected automatically, including:
IP address
Browser type and device information
Operating system
Pages visited and interactions with the website
Date and time of visits
Referring websites
This information is used to support website functionality, security, performance and, where applicable, website analytics.
Newsletter Subscriptions
When visitors subscribe to the TRACER newsletter, we collect their email address and any additional information voluntarily provided through the subscription form.
This information is used exclusively to send TRACER-related communications, including project news, research developments, results, events and other relevant updates.
Contact Forms and Email Communications
When visitors contact TRACER through the website or by email, we may collect their name, email address, organisation and any other information voluntarily included in their message.
This information is used to respond to enquiries and facilitate project-related communication.
4. Purposes and Legal Basis for Processing
Personal data is processed only where there is a valid legal basis under the GDPR.
The main purposes and corresponding legal bases are:
Website operation and security: Processing necessary to operate, maintain and protect the website, based on legitimate interests under Article 6(1)(f) GDPR.
Website analytics: Understanding website traffic and improving website performance, based on consent under Article 6(1)(a) GDPR where consent is required for the relevant analytics technologies.
Newsletter subscriptions: Sending project newsletters and updates to individuals who have voluntarily subscribed, based on consent under Article 6(1)(a) GDPR.
Contact enquiries: Responding to messages and requests submitted by visitors, generally based on legitimate interests under Article 6(1)(f) GDPR, or another applicable legal basis depending on the nature of the enquiry.
Visitors may withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal.
5. Newsletter Subscriptions and Mailchimp
TRACER uses Mailchimp, an email marketing and newsletter management platform, to manage newsletter subscriptions and distribute project updates.
When visitors subscribe to the newsletter through the TRACER website, their subscription information is transferred to Mailchimp for storage and management.
Newsletter subscribers may receive communications concerning project activities, research developments, publications, events, results and other relevant TRACER updates.
Every newsletter includes an unsubscribe option. Subscribers can withdraw their consent at any time by clicking the unsubscribe link included in the email or by contacting info@tracer-mrv.eu.
For further information about how Mailchimp processes personal data, please consult its Privacy Policy:
https://www.intuit.com/privacy/
6. Website Hosting and Squarespace
The TRACER website is hosted using Squarespace.
Squarespace may process technical and usage information, including IP addresses, browser information, device information and website interactions, to provide hosting services, maintain website functionality, support security and enable website analytics.
For more information about how Squarespace processes personal data, please consult its Privacy Policy:
https://www.squarespace.com/privacy
7. Cookies and Similar Technologies
The TRACER website uses cookies and similar technologies to support its operation and, where enabled, understand how visitors interact with the website.
Cookies are small files stored on a visitor's device when accessing a website.
The website may use the following categories of cookies:
Essential cookies: Necessary for the website to function correctly, maintain security and provide essential services.
Analytics and performance cookies: Used to understand website traffic and visitor interactions and improve the website's performance.
Where required by applicable law, non-essential cookies will only be activated after visitors have provided their consent.
Visitors can manage their cookie preferences through the website's cookie consent mechanism, where available, and through their browser settings.
Further information about Squarespace cookies is available at:
https://support.squarespace.com/hc/en-us/articles/360001264507-The-cookies-Squarespace-uses
8. Sharing Personal Data
TRACER does not sell personal data collected through its website.
Personal data may be shared with service providers where necessary for website operation and project communication, including:
Squarespace, for website hosting, functionality and analytics.
Mailchimp, for newsletter subscription management and distribution.
Authorised project personnel, where access is necessary to respond to enquiries, administer subscriptions or manage project communication.
Personal data may also be disclosed where required by applicable law.
Any sharing of personal data will be limited to what is necessary for the relevant purpose and subject to applicable data protection requirements.
9. International Data Transfers
Some third-party service providers used by the TRACER website may process or store personal data outside the European Economic Area (EEA).
Where personal data is transferred internationally, appropriate safeguards will be applied as required by the GDPR. Depending on the destination and service provider, these may include adequacy decisions, Standard Contractual Clauses or other legally recognised transfer mechanisms.
Visitors may contact us for further information about the safeguards applicable to their personal data.
10. Data Retention
Personal data will only be retained for as long as necessary to fulfil the purposes for which it was collected, subject to applicable legal and contractual obligations.
Newsletter subscription data will generally be retained while the individual remains subscribed and while the TRACER newsletter service operates.
Contact information and correspondence will be retained only for as long as reasonably necessary to respond to enquiries and manage relevant project communications.
Website usage and analytics information will be retained in accordance with the applicable settings and retention periods of the website's service providers.
Personal data will be deleted or anonymised when it is no longer required, unless continued retention is necessary to comply with applicable obligations.
11. Data Security
Appropriate technical and organisational measures are used to protect personal data against unauthorised access, disclosure, alteration, loss or destruction.
These measures include access restrictions and the security features provided by the website hosting and newsletter management platforms.
Although reasonable steps are taken to protect personal data, no method of transmission or electronic storage can guarantee absolute security.
12. Your Rights Under the GDPR
Individuals whose personal data is processed through the TRACER website have rights under the GDPR, subject to applicable conditions and exceptions.
These include the right to:
Access their personal data.
Request correction of inaccurate or incomplete data.
Request deletion of personal data.
Request restriction of processing.
Object to processing based on legitimate interests.
Request data portability where applicable.
Withdraw consent at any time where processing is based on consent.
To exercise these rights, please contact:
Individuals also have the right to lodge a complaint with a competent data protection supervisory authority, particularly in the EU Member State of their habitual residence, place of work or the alleged infringement.
13. Third-Party Websites and Social Media
The TRACER website may contain links to external websites, including project partner websites, research organisations and social media platforms such as LinkedIn, Facebook, X and YouTube.
These external websites operate under their own privacy policies and data protection practices.
TRACER is not responsible for the privacy practices or content of third-party websites.
Visitors are encouraged to review the privacy policies of external websites before providing personal information.
14. Changes to This Privacy Policy
This Privacy Policy may be updated periodically to reflect changes in website functionality, project activities, service providers or applicable data protection requirements.
Any updates will be published on this page, together with the date of the latest revision.
15. Contact
For questions or requests concerning this Privacy Policy or the processing of personal data through the TRACER website, please contact:
TRACER Project
Website: www.tracer-mrv.eu
Email: info@tracer-mrv.eu
Horizon Europe Grant Agreement No.: 101289120